Joint Mobility Office
A common space to promote internationalisation and facilitate the mobilities within the alliance and beyond
Idea
The Transform4Europe Joint Mobility Office provides a common space to promote internationalisation and facilitate the mobilities within the alliance and beyond. It will unify the alliance’s strengths and mainstream proceedings. Furthermore, agile communication within staff members is to lead to a more simplified way of understanding and implementing exchanges and therefore to an increase of mobilities, not only for students, but also for teaching and administrative staff, creating this way an internationalised university community.
Improved, flexible and inclusive mobility framework conditions will establish mobility as the norm both for the students and for staff of our European university. An atmosphere of a global university community will offer plenty of institutional advantages in multiple strands: professional, cultural, academic and linguistic. Likewise, the participants in international mobilities are to acquire new knowledge and approaches, which will improve their skills and competencies.
Services
The Joint Virtual Mobility Office is the unit responsible for managing student and staff exchanges within the Transform4Europe alliance. The services offered include:
- Administrative management of outgoing students on exchange study programmes whose destination is a Transform4Europe institution
- Publication of calls for applications
- Guidance and advice during the process (information about destinations, assistance with procedures)
- Selection of candidates
- Nomination of candidates to host universities
- Administrative management of incoming students from a Transform4Europe institution on exchange study programmes
- Welcome and orientation upon their arrival at the university, with the support of the student ambassadors
- Assistance with administrative procedures for the duration of their stay
- Submission of Transcript of Records and Certificate of Stay
- Administrative management of outgoing academic and administrative staff on training and teaching mobility programmes:
- Publication of calls for applications
- Guidance and advice during the process (information about destinations, assistance with procedures)
- Selection of candidates
- Nomination of candidates to host universities
- Administrative management of incoming academic and administrative staff on training and teaching mobility programmes:
- Welcome and orientation upon their arrival at the university
- Assistance with administrative procedures for the duration of their stay
- Submission of Certificate of Stay
More information
Contact:
- for Students:
Sina Vogel: sina.vogel@uni-saarland.de - for Staff:
Donka Stephan: donka.stephan@uni-saarland.de
Fabienne Adolphe: fabienne.adolphe@uni-saarland.de
Name of the institution: Saarland University
| Link to Fact Sheet | www.uni-saarland.de/en/global/erasmus/incomings |
| Academic calendar 23/24 | www.uni-saarland.de/en/division/ls/dates First semester: Start of semester: 01 October 2023 Holidays: 3 October Christmas: 21 December 2023 – 01 January 2024 Second semester: Start of semester: 01 April 2024 Holidays: Easter: 29 March – 01 April 2024 01 Mai 2024 09 Mai 2024 20 Mai 2024 30 Mai 2024 15 August 2024 |
| Academic calendar 24/25 | First semester: Start of semester: 01 October 2024 Holidays: 3 October Christmas: 23 December 2024 – 03 January 2025 Second semester: Start of semester: 01 April 2025 Holidays: Easter: 18 April – 21 April 2025 01 Mai 2025 29 Mai 2025 09 June 2025 19 June 2025 15 August 2025 |
| Course catalogue | www.uni-saarland.de/en/global/erasmus/incomings/ola |
| Language requirements | The main language of instruction for undergraduate studies is German. We recommend a minimum level of B1 for incoming students. There are specific rules applying to the Department of German language and Literature (Germanistik): a minimum level B2 is requested as well as a language certificate which the student must provide along with his learning agreement. |
| Modules in English | www.uni-saarland.de/en/study/programmes/international |
| Accommodation service | www.uni-saarland.de/accommodation |
| Call for applications | Call for applications takes place twice a year (once per semester), applications are usually announced on early October and March. More information: www.uni-saarland.de/en/global/erasmus/incomings |
| Deadline for nomination and application | Nomination deadline Application deadline The nomination should entail the following information: name of the student, Email address, study area, study cycle and period of stay. Students are contacted directly by our office upon receipt of their nomination Please send the nominations to erasmus@uni-saarland.de |
Medical assistance | Can be found here: www.uni-saarland.de/en/global/welcome-center/living-working/in-case-of-emergency/visiting-a-doctor |
Contact Centre for Studies and Disability | |
| Cost of living | Semester fee: ~130 EUR/6 months (including public transport) Accommodation: from 300 EUR/month Food: 180 EUR/month Plus private expenses Living expenses average between 750- 950 EUR per month (BA/MA students). The actual costs may vary. The proof of finance demanded by the visa office is 11.208 EUR/year (934/month) for student visa holders. |
| Transport connections of the university | www.uni-saarland.de/en/sites/saarbruecken |
Contact:
- for Students
Gloria Lillo: gloria.lillo@ua.es - for Staff
Gloria Lillo: gloria.lillo@ua.es
| Link to Fact Sheet | https://sri.ua.es/es/movilidad/estudiantes-acogidos/hoja-informativa.html |
| Academic calendar 23/24 | First semester Orientation: 1-8 September 2023 Classes: 11 September – 22 December 2023 Exams period: 10-26 January 2024 — Second semester Orientation: 17-26 January 2024 Classes: 29 January – 24 May 2024 Exams period: 29 May – 15 June 2024 |
| Course catalogue | https://sri.ua.es/en/movilidad/incoming-students/exchange/choosing-your-subjects.html |
| Language requirements | Spanish B1 is recommended to take subjects in Spanish. English B2 is recommended to take subjects in English |
| Modules in English | https://web.ua.es/es/vr-ric/cursos-en-ingles.html |
| Accommodation service | https://sri.ua.es/en/movilidad/incoming-students/accommodation.html |
Call for applications | https://sri.ua.es/en/movilidad/incoming-students/exchange/nomination-application-and-acceptance.html |
| Deadline for nomination and application | Nomination: Nomination deadlines: — Application deadlines: |
| Medical assistance | https://sri.ua.es/en/movilidad/incoming-students/medical-assistance.html |
| Cost of living | Accommodation: ~ €300/month in a shared flat, including water, gas and electricity. Transport: ~ €40/month (tram or bus). Living expenses and other personal expenses: ~ €400/month. |
| Transport connections of the university | https://web.ua.es/en/oia/transporte-universitario/ |
Contact:
- for Students
Hanna-Britt Augasmägi: hanna-britt.augasmagi@artun.ee - for Staff
Sandra Mell: sandra.mell@artun.ee
Name of the institution: Estonian Academy of Arts
| (EKA) Link to Fact Sheet | https://mobility.artun.ee/incoming-student/about-eka |
| Academic calendar 23/24 | Academic year 2024/2025 Official duration: 26.08.2024 – 24.08.2025 Fall semester: 26.08.2024 – 26.01.2025 Spring semester: 27.01.2025 – 24.08.2025 Fall semester: 12.08-28.08.2023 Estonian language and culture course for international students 26.08.2024 – The beginning of the fall semester 02.09.2024 – The beginning of the studies in the fall semester 21.10. – 25.10.2024 – Specialty Elective Week (no regular classes) 16.12. – 20.12.2024 Specialty evaluations week 23.12.2024 – 05.01.2025 Winter break 13.01. – 24.01.2025 – Specialty Elective Weeks (no regular classes) 26.01.2025 – The end of the fall semester Sping semester: 27.01. – 31.01.2025– The beginning of the spring semester. First meetings with speciality departments. 03.02.2025 – The beginning of the studies in the spring semester 24.03. – 28.03.2025 – Specialty Elective Week (no regular classes) 19.05. – 23.05.2025– Speciality evaluations week 13.06.2025 – The end of the spring semester studies |
| Course catalogue | Unfortunately EKA does not have a course catalogue for the academic year 24/25 ready yet. We hope to send a preliminary list of courses approx. a month prior to the beginning of the exchange semester. However, we can assure our capability to offer different speciality and optional courses worth 30 credits* at least. |
| Language requirements | English: min B2 level, not required from native speakers |
| Modules in English | – |
| Accommodation service | EKA shares a dormitory together with the Estonian Academy of Music and Theatre. The dormitory is called Muusa Majutus and it is conveniently located right in the city centre, Kuhlbarsi street 1. Their website is yhikas.ee. |
| Call for applications | Deadlines for applications and nominations: May 1 (for autumn semester and the whole academic year) October 15 (for spring semester) |
| Deadline for nomination and application | Deadlines for applications and nominations: May 1 (for autumn semester and the whole academic year) October 15 (for spring semester) |
| Medical assistance | Exchange students are kindly advised to buy proper (travel) health insurance for the time of their stay in Estonia. Even if you are an EU/EEA citizen and hold a valid European health insurance card, not all medical services are free of charge (covers only emergency cases) and additional health insurance is still recommended. |
| Cost of living | The currency in Estonia is the Euro (€). The monthly average living cost for students is usually around 400-600 euros. |
| Transport connections of the university | Public transport that brings you to EKA: Trams 1, 2, Buses 2, 21, 21B, 41, 41B, 43, 59, 66, 73, 102, 104A, 114, 115, 116, 116B, 121, 122, 127A, 129, 132, 138, 154, 158, 160, 162, 174, 122, Trollies 4, 5 Trains R21, R14, R16 |
Contact
- for Students
Marta Koziarz: marta.koziarz@us.edu.pl - for Staff
Tomasz Puszer: tomasz.puszer@us.edu.pl
Name of the institution: University of Silesia
| Link to Fact Sheet | Information for exchange students: |
| Academic calendar 23/24 | http://erasmus.us.edu.pl/organisation-academic-year |
| Course catalogue | http://erasmus.us.edu.pl/study-offer-20232024 |
| Language requirements | http://erasmus.us.edu.pl/language-requirements |
| Modules in English | http://erasmus.us.edu.pl/study-offer-20232024 |
| Accommodation service | http://erasmus.us.edu.pl/accommodation |
| Call for applications | http://erasmus.us.edu.pl/application-procedure |
| Deadline for nomination and application | Fall term: 30 June Summer term: 30 November |
| Medical assistance | http://erasmus.us.edu.pl/insurance-requirement-policy |
| Cost of living | https://www.numbeo.com/cost-of-living/country_result.jsp?country=Poland |
| Transport connections of the university | http://erasmus.us.edu.pl/travel-links |
Contact
- for Students
Antonio Stoichkov: astoichkov@admin.uni-sofia.bg - for Staff
Tsvetan Bogdanov: tsvetan@admin.uni-sofia.bg
Name of the institution: Sofia University St. Kliment Ohridski
| Link to Fact Sheet | https://erasmus.uni-sofia.bg/site/income/wp-content/uploads/sites/3/2024/01/23_24-BG-SOFIA06_Info-sheet_updated.pdf |
Academic calendar 23/24 | https://www.uni-sofia.bg/index.php/eng/education/academic_calendar |
| Course catalogue | https://erasmus.uni-sofia.bg/site/income/courses/course-list-2023-2024/ |
| Language requirements | English B1 Bulgarian B1 |
| Modules in English | All courses are in English, except the courses in the different philology departments where they are in the given language of the department |
Accommodation service | Undergoing major renovation – unknown for the 2024/2025 Academic year |
| Call for applications | |
Deadline for nomination and application | Nomination: 1 June – Autumn semester/full academic year 1 November – Spring semester Application: 15 June – Autumn semester/full academic year 15 November – Spring semester |
| Medical assistance | None |
| Cost of living | Low to mid (around 650 euro per month) |
| Transport connections of the university | The university is in the center of the city, practically any line of the busses, trams, trolleys, metro have major stops next to it as well as most of the faculties |
Contact
- for Students
Michela Grilli: Michela.Grilli@amm.units.it - for Staff
Federica Gori: Federica.Gori@amm.units.it
Name of the institution: UNIVERSITA’ DEGLI STUDI DI TRIESTE
| Link to Fact Sheet | https://sri.ua.es/es/movilidad/estudiantes-acogidos/hoja-informativa.html |
Academic calendar 23/24 | Every department has its own academic calendar: 1st semester: Approximately September 23th – End of January 2nd semester: Approximately Mid February – End of June Examination periods: Approximately January-February, June-July, September-October |
| Course catalogue | https://units.coursecatalogue.cineca.it/cerca-insegnamenti |
| Language requirements | English or Italian, depending on the Language in which classes are offered. For information about recommended levels please contact incoming.students@amm.units.it or the exchange coordinator. |
| Modules in English | |
Accommodation service | https://www.units.it/en/prospective-students/accommodation-and-facilities |
| Call for applications | Only online: https://esse3.units.it/AddressBook/ABStartProcessoRegAction.do |
Deadline for nomination and application | Nominations deadline May 31st, 2024 (full year and first semester) Application deadline July 31st |
Medical assistance | https://www.welcomeoffice.fvg.it/ |
Cost of living | https://www.units.it/en/prospective-students/accommodation-and-facilities |
| Transport connections of the university | https://www.units.it/en/prospective-students/accommodation-and-facilities |
Contact
- for Students
Monika Lisauskaitė: monika.lisauskaite@vdu.lt - for Staff
Konstantinas Kurževas: konstantinas.kurzevas@vdu.lt
Name of the institution: VYTAUTAS MAGNUS UNIVERSITY
Link to Fact Sheet | https://www.vdu.lt/en/international-cooperation/vmu-promotional-materials/vmu-fact-sheet/ |
| Academic calendar 23/24 | https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/information-about-studies/academic-calendar/ |
| Course catalogue | https://www.vdu.lt/en/international-cooperation/for-students/courses/ |
| Language requirements | Proof of English Language Proficiency: an official document (in English language and signed) stating English language proficiency from home university results is required, or an official test result is also applicable. English language proficiency should be not lower than B2 level according to the European language levels. More information: |
| Modules in English | https://www.vdu.lt/en/international-cooperation/for-students/courses/ |
| Accommodation service | http://accommodation.vdu.lt |
Call for applications | Call for applications takes place twice a year (once per semester), applications are usually announced on early October and March. More information: https://www.vdu.lt/en/international-cooperation/for-students/erasmus-exchange-studies/incoming-students/ |
Deadline for nomination and application | Nomination deadline: 11 of May for the Autumn semester or whole academic year 11 of November for the Spring semester Application deadline: 17 of May for the Autumn semester or whole academic year 17 of November for the Spring semester |
| Medical assistance | Can be found here: https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/living-in-lithuania/health-care-and-assistance/ |
| Cost of living | Lithuania is considered as inexpensive country to live in. Vytautas Magnus University (VMU) international students have to expect a need of 300-1000 EUR per month including:
A survey which was carried out in 2022 shows monthly expenses of VMU international students:
More information: https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/important-before-arrival/cost-of-living/ |
| Transport connections of the university | https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/important-after-arrival/public-transport/ |
Contact
- International Relations Office (Students & Staff):
nina.fabe@upr.si, andreja.pobega@upr.si, tanja.labus@upr.si
Name of the institution:
University of Primorska, Titov trg 4, 6000 Koper, Slovenia
Erasmus code: SI KOPER03
upr.si
Link to Fact Sheet | |
| Academic calendar 23/24 | Second/spring semester
|
| Course catalogue | |
| Language requirements | at least B1 Please note that some courses have different requirements. Further details of the language of instruction recommendations can be fund in our course catalogue. |
| Modules in English | |
| Accommodation service | The UP offers assistance in organizing accommodations for all exchange students. Mobile students can expect accommodation arrangements in private housing. |
Call for applications | https://www.upr.si/en/students-up/754-international-mobility/incoming-mobility/application–enrolment/ |
Deadline for nomination and application | Nomination Autumn semester: 31 May Application Autumn semester: 15 July |
| Medical assistance | Health insurance: Health service: |
| Cost of living | The estimated monthly living cost amount to approximately 650 EUR. For more details: |
| Transport connections of the university | https://welcome.upr.si/student/arrive/plan-your-arrival/ |
Name of the institution: Jean Monnet University
| Link to Fact Sheet | https://www.univ-st-etienne.fr/fr/international/etudiants-internationaux-incoming-students.html |
| Academic calendar 23/24 | First semester: Start of semester: 1st September 2023 Holidays: Second semester: Start of semester: Holidays: – Winter holidays : 25 February 2024 to 3 March 2024 -Spring holidays : 21 April 2024 to 28 April 2024 *Depending on the faculty |
| Academic calendar 24/25 | First semester: Start of semester: Holidays: Second semester: Start of semester: Holidays: |
| Course catalogue | https://www.univ-st-etienne.fr/en/studies/courses-catalogue.html |
| Language requirements | The main language of instruction for undergraduate studies is French. |
| Modules in English | https://www.univ-st-etienne.fr/fr/international/etudiants-internationaux-incoming-students/catalogue-de-cours-donnes-en-anglais-courses-taught-in-english.html |
| Accommodation service | Accomodation : presentation Accomodation : online platform https://www.univ-st-etienne.fr/en/campus-life/daily-life/online-housing-platform.html |
| Call for applications | |
| Deadline for nomination and application | Nomination of incoming students:
The nomination should entail the following information: name of the student, Email address, study area, study cycle and period of stay. Please send the nominations to: Applications:
Students are contacted directly by our office upon receipt of their nomination. Contact: erasmus-mob@univ-st-etienne.fr |
| Medical assistance | Can be found here: https://www.univ-st-etienne.fr/fr/service-de-sante-universitaire.html |
| Cost of living | https://www.univ-st-etienne.fr/en/campus-life/daily-life/student-living-costs.html |
| Contact Centre for Studies and Disability | https://www.univ-st-etienne.fr/en/campus-life/inclusion.html |
| Transport connections of the university | https://bienvenuealujm.univ-st-etienne.fr/fr/mon-quotidien/me-deplacer/transport-en-commun-stas.html https://www.univ-st-etienne.fr/en/campus-life/daily-life/getting-around.html |
Name of the institution:
Universidade Católica Portuguesa, Portugal
Link to Fact Sheet | https://www.ucp.pt/internationalinternational-profile/institutional-fact-sheet |
| Academic calendar 23/24 | https://www.ucp.pt/sites/default/files/2023-10/Calend%C3%A1rio%20acad%C3%A9mico%202023_2024_V2.pdf |
| Course catalogue | https://www.ucp.pt/education/undergraduate https://www.ucp.pt/educationprogrammes/integrated-masters |
| Language requirements | specific information on each school website |
| Modules in English | specific information on each school website |
| Accommodation service | Lisboa campus – specific information on each school website Porto campus – https://www.mri.porto.ucp.pt/en/InternationalAdmissions/What-to-study/Accommodation Braga – International Relations Office | mjpb@ucp.pt Viseu – International Relations Office | mluz@ucp.pt |
Call for applications | specific information on each school website Porto Campus: https://www.mri.porto.ucp.pt/en/Incoming/Erasmus-Cooperation-Agreement |
Deadline for nomination and application | pecific information on each school website Porto Campus – https://www.mri.porto.ucp.pt/en/Incoming/Erasmus-Cooperation-Agreement |
| Medical assistance |
|
| Cost of living | Students can spend an average of €750/€850 per month. |
| Transport connections of the university | Lisboa Airport Porto Airport Braga and Viseu: train and bus |
