Joint Mobility Office
A common space to promote internationalisation and facilitate the mobilities within the alliance and beyond
Idea
The Transform4Europe Joint Mobility Office provides a common space to promote internationalisation and facilitate the mobilities within the alliance and beyond. It will unify the alliance’s strengths and mainstream proceedings. Furthermore, agile communication within staff members is to lead to a more simplified way of understanding and implementing exchanges and therefore to an increase of mobilities, not only for students, but also for teaching and administrative staff, creating this way an internationalised university community.
Improved, flexible and inclusive mobility framework conditions will establish mobility as the norm both for the students and for staff of our European university. An atmosphere of a global university community will offer plenty of institutional advantages in multiple strands: professional, cultural, academic and linguistic. Likewise, the participants in international mobilities are to acquire new knowledge and approaches, which will improve their skills and competencies.
Services
The Joint Virtual Mobility Office is the unit responsible for managing student and staff exchanges within the Transform4Europe alliance. The services offered include:
- Administrative management of outgoing students on exchange study programmes whose destination is a Transform4Europe institution
- Publication of calls for applications
- Guidance and advice during the process (information about destinations, assistance with procedures)
- Selection of candidates
- Nomination of candidates to host universities
- Administrative management of incoming students from a Transform4Europe institution on exchange study programmes
- Welcome and orientation upon their arrival at the university, with the support of the student ambassadors
- Assistance with administrative procedures for the duration of their stay
- Submission of Transcript of Records and Certificate of Stay
- Administrative management of outgoing academic and administrative staff on training and teaching mobility programmes:
- Publication of calls for applications
- Guidance and advice during the process (information about destinations, assistance with procedures)
- Selection of candidates
- Nomination of candidates to host universities
- Administrative management of incoming academic and administrative staff on training and teaching mobility programmes:
- Welcome and orientation upon their arrival at the university
- Assistance with administrative procedures for the duration of their stay
- Submission of Certificate of Stay
More information
Contact:
- for Students:
Sina Vogel: sina.vogel@uni-saarland.de - for Staff:
Donka Stephan: donka.stephan@uni-saarland.de
Fabienne Adolphe: fabienne.adolphe@uni-saarland.de
Name of the institution: Saarland University
Link to Fact Sheet | |
Academic calendar 25/26 | First semester: Start of semester: 01 October 2025 Holidays: 3 October 01 November Christmas: 22 December 2025 – 02 January 2026
Second semester: Start of semester: 01 April 2026 Holidays: Easter: 03 April – 06 April 2026 01 Mai 2026 14 Mai 2026 25 Mai 2026 04 June 2026 15 August 2026 |
Academic calendar 26/27 | First semester: Start of semester: 01 October 2026 Holidays: 3 October 01 November 2026 Christmas: 21 December 2026 – 01 January 2027
Second semester: Start of semester: 01 April 2027 Holidays: Easter: 26 March – 29 March 2027 01 Mai 2027 06 Mai 2027 17 Mai 2027 27 Mai 2027 15 August 2027 |
Course catalogue | |
Language requirements | The main language of instruction for undergraduate studies is German. We recommend a minimum level of B1 for incoming students. |
Modules in English | |
Accommodation service | Information about accommodation will be sent to all Erasmus students in due time by our Welcome Center. Please note that we cannot guarantee that all students will be offered a room by the Welcome Center. If the number of applications exceeds the number of rooms available, we will not be able to accommodate every student. We highly recommend that students apply for all given options of accommodation: www.uni-saarland.de/accommodation |
Call for applications | Call for applications takes place twice a year (once per semester), applications are usually announced on early October and March. |
Deadline for nomination and application | Nomination deadline
Application deadline
The nomination should entail the following information: name of the student, Email address, study area, study cycle and period of stay. Students are contacted directly by our office upon receipt of their nomination Please send the nominations to erasmus@uni-saarland.de |
Medical assistance | Can be found here: www.uni-saarland.de/en/global/welcome-center/living-working/in-case-of-emergency/visiting-a-doctor |
Contact Centre for Studies and Disability | |
Cost of living | Semester fee: ~200 EUR/6 months (including public transport for ALL of Germany) |
Transport connections of the university |
Contact:
- for Students
Gloria Lillo: gloria.lillo@ua.es - for Staff
Gloria Lillo: gloria.lillo@ua.es
Name of the institution: University of Alicante
Link to Fact Sheet | https://sri.ua.es/en/movilidad/incoming-students/fact-sheet.html |
Academic calendar 26/27 | First semester Orientation: 1-4 September 2026 Classes: 7 September-21 December 2026 Exams: 7-25 January 2027 Resit exams: 26 June-15 July 2027 Holidays: 9 & 12 October 2026 8 December 2026 Christmas: 24 December 2026-6 January 2027 — Second semester Orientation: 18-22 January 2027 Classes: 26 January-21 May 2027 Exams: 26 May-15 June 2027 Resit exams: 26 June-15 July 2027 Holidays: 19 March 2027 Easter: 25 March-5 April 2027 8 & 9 April 2027
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Course catalogue | https://web.ua.es/en/ua-estudios/ |
Language requirements | Spanish B1 is recommended to take subjects in Spanish. English B2 is recommended to take subjects in English. |
Modules in English | https://web.ua.es/en/vr-ric/courses-in-english.html |
Accommodation service | https://sri.ua.es/en/movilidad/incoming-students/accommodation.html |
Call for applications | Nominations are sent by email to: student.mobility@ua.es (Erasmus+) globalmobility@ua.es |
Deadline for nomination and application | Nomination deadlines:
— Application deadlines: |
Medical assistance | https://sri.ua.es/en/movilidad/incoming-students/medical-assistance.html |
Cost of living | Accommodation: ~ €450/month in a shared flat, including water, gas and electricity. Transport: ~ €40/month (tram or bus). Living expenses and other personal expenses: ~ €450/month.
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Transport connections of the university | https://web.ua.es/en/oia/transporte-universitario/ |
Contact:
- for Students
Hanna-Britt Augasmägi: hanna-britt.augasmagi@artun.ee - for Staff
Sandra Mell: sandra.mell@artun.ee
Name of the institution: Estonian Academy of Arts
| Link to Fact Sheet | https://mobility.artun.ee/incoming-student/about-eka |
| Academic calendar 23/24 | Academic year 2024/2025
Official duration: 26.08.2024 – 24.08.2025 Fall semester: 26.08.2024 – 26.01.2025 Spring semester: 27.01.2025 – 24.08.2025
Fall semester: 12.08-28.08.2023 Estonian language and culture course for international students 26.08.2024 – The beginning of the fall semester 02.09.2024 – The beginning of the studies in the fall semester 21.10. – 25.10.2024 – Specialty Elective Week (no regular classes) 16.12. – 20.12.2024 Specialty evaluations week 23.12.2024 – 05.01.2025 Winter break 13.01. – 24.01.2025 – Specialty Elective Weeks (no regular classes) 26.01.2025 – The end of the fall semester
Sping semester: 27.01. – 31.01.2025– The beginning of the spring semester. First meetings with speciality departments. 03.02.2025 – The beginning of the studies in the spring semester 24.03. – 28.03.2025 – Specialty Elective Week (no regular classes) 19.05. – 23.05.2025– Speciality evaluations week 13.06.2025 – The end of the spring semester studies |
| Course catalogue | Unfortunately EKA does not have a course catalogue for the academic year 24/25 ready yet. We hope to send a preliminary list of courses approx. a month prior to the beginning of the exchange semester. However, we can assure our capability to offer different speciality and optional courses worth 30 credits* at least. |
| Language requirements | English: min B2 level, not required from native speakers |
| Modules in English | – |
| Accommodation service | EKA shares a dormitory together with the Estonian Academy of Music and Theatre. The dormitory is called Muusa Majutus and it is conveniently located right in the city centre, Kuhlbarsi street 1. Their website is yhikas.ee.
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| Call for applications | Deadlines for applications and nominations: May 1 (for autumn semester and the whole academic year) October 15 (for spring semester) |
| Deadline for nomination and application | Deadlines for applications and nominations: May 1 (for autumn semester and the whole academic year) October 15 (for spring semester) |
| Medical assistance | Exchange students are kindly advised to buy proper (travel) health insurance for the time of their stay in Estonia. Even if you are an EU/EEA citizen and hold a valid European health insurance card, not all medical services are free of charge (covers only emergency cases) and additional health insurance is still recommended. |
| Cost of living | The currency in Estonia is the Euro (€). The monthly average living cost for students is usually around 400-600 euros. |
| Transport connections of the university | Public transport that brings you to EKA: Trams 1, 2, Buses 2, 21, 21B, 41, 41B, 43, 59, 66, 73, 102, 104A, 114, 115, 116, 116B, 121, 122, 127A, 129, 132, 138, 154, 158, 160, 162, 174, 122, Trollies 4, 5 Trains R21, R14, R16 |
Contact
- for Students
Marta Koziarz: marta.koziarz@us.edu.pl - for Staff
Tomasz Puszer: tomasz.puszer@us.edu.pl
Name of the institution: University of Silesia
Link to Fact Sheet | Information for exchange students: |
Academic calendar 26/27 | |
Course catalogue | |
Language requirements | |
Modules in English | |
Accommodation service | |
Call for applications | |
Deadline for nomination and application | Fall term: 15 June Summer term: 30 November |
Medical assistance | https://erasmus.us.edu.pl/health-insurancehttps://erasmus.us.edu.pl/health-insurance/ |
Cost of living | https://www.numbeo.com/cost-of-living/country_result.jsp?country=Poland |
Transport connections of the university |
Contact
- for Students
Antonio Stoichkov: astoichkov@admin.uni-sofia.bg - for Staff
Tsvetan Bogdanov: tsvetan@admin.uni-sofia.bg
Name of the institution: Sofia University St. Kliment Ohridski
Link to Fact Sheet | |
Academic calendar | https://www.uni-sofia.bg/index.php/eng/education/academic_calendar |
Course catalogu | |
Language requirements | English B1 Bulgarian B1 |
Modules in English | All courses are in English, except the courses in the different philology departments where they are in the given language of the department |
Accommodation service | https://erasmus.uni-sofia.bg/site/income/during-your-mobility/accommodation/ |
Call for applications | https://erasmus.uni-sofia.bg/site/income/2026/02/20/erasmus-at-sofia-university/ |
Deadline for nomination and application | Nomination: 1 June – Autumn semester/full academic year 1 November – Spring semester
Application: 15 June – Autumn semester/full academic year 15 November – Spring semester |
Medical assistance | Non |
Cost of living | Medium – approximately €750–€950 per month, including a room in a shared apartment, utilities, food, public transport and basic personal expenses. Students renting a private studio or one-bedroom apartment should expect approximately €950–€1,250 per month in total. |
Transport connections of the university | https://erasmus.uni-sofia.bg/site/income/practical-information-2/local-transportation/ |
Contact
- for Students
Michela Grilli: Michela.Grilli@amm.units.it - for Staff
Federica Gori: Federica.Gori@amm.units.it
Name of the institution: UNIVERSITA’ DEGLI STUDI DI TRIESTE
Link to Fact Sheet | |
Academic calendar | 1st Semester: Approximately Mid/End of September – End of January; 2nd Semester: Approximately Mid February – End of June;
Examination periods: Approximately January-February, June-July, September-October.
Please, consider that every department has its own academic calendar. |
Course catalogue | |
Language requirements | No language certificates are required. You must verify the language level agreed upon in the bilateral agreement between your home university and UniTS. Classes are held in English or Italian. For information regarding recommended language levels, please contact the exchange coordinators. |
Modules in English | |
Accommodation service | https://amm.units.it/en/international-mobility/destination-units/welcome-trieste |
Call for applications | The sending university has to fill in the nomination using the form received via e-mail |
Deadline for nomination and application | Nominations deadline May 31st, 2026 (full year and first semester) November 30th, 2026 (second semester)
Application instructions and deadlines are sent via e-mail to incoming students |
Medical assistance | https://amm.units.it/en/international-mobility/destination-units/welcome-trieste |
Cost of living | https://amm.units.it/en/international-mobility/destination-units/welcome-trieste |
Transport connections of the university | https://www.units.it/en/prospective-students/accommodation-and-facilities https://amm.units.it/en/international-mobility/destination-units/welcome-trieste |
Contact
- for Students
Monika Lisauskaitė: monika.lisauskaite@vdu.lt - for Staff
Konstantinas Kurževas: konstantinas.kurzevas@vdu.lt
Name of the institution: VYTAUTAS MAGNUS UNIVERSITY
Link to Fact Sheet | https://www.vdu.lt/en/international-cooperation/vmu-promotional-materials/vmu-fact-sheet/ |
Academic calendar 26/27 | |
Course catalogue | https://www.vdu.lt/en/international-cooperation/for-students/courses/ |
Language requirements | Proof of English Language Proficiency: an official document (in English language and signed) stating English language proficiency from home university results is required, or an official test result is also applicable. English language proficiency should be not lower than B2 level according to the Common European Framework of Reference for Languages (CEFR). More information: |
Modules in English | https://www.vdu.lt/en/international-cooperation/for-students/courses/ |
Accommodation service | |
Call for applications | Call for applications takes place twice a year (once per semester), applications are usually announced on early October and March. |
Deadline for nomination and application | For EU /EEA countries citizens Nomination deadline: 11 of May for the Autumn semester or whole academic year 11 of November for the Spring semester Application deadline: 17 of May for the Autumn semester or whole academic year 17 of November for the Spring semester For non-EU /EEA countries citizens Nomination deadline: 11 of April for the Autumn semester or whole academic year 11 of October for the Spring semester Application deadline: 17 of April for the Autumn semester or whole academic year 17 of Octoberfor the Spring semester |
Medical assistance | Can be found here: https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/living-in-lithuania/health-care-and-assistance/ |
Cost of living | Lithuania is considered an affordable country to live in. International students at Vytautas Magnus University (VMU) should expect to spend between €400 and €1,000 per month. This budget includes:
A survey which was carried out in 2025 shows monthly expenses of VMU international students:
More information: https://www.vdu.lt/en/international-cooperation/for-students/practical-information-for-incoming-students/important-before-arrival/cost-of-living/ |
Transport connections of the university |
Contact
- International Relations Office (Students & Staff):
nina.fabe@upr.si, andreja.pobega@upr.si, tanja.labus@upr.si
Name of the institution:
University of Primorska, Titov trg 4, 6000 Koper, Slovenia
Erasmus code: SI KOPER03
upr.si
Link to Fact Sheet |
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Academic calendar 26/27 | First/winter semester
Second/spring semester
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Course catalogue | |
Language requirements | at least B1 Please note that some courses have different requirements. Further details of the language of instruction recommendations can be found in our course catalogue. |
Modules in English | |
Accommodation service | The UP offers assistance in organising accommodations for all exchange students. Mobile students can expect accommodation arrangements in private housing. |
Call for applications | |
Deadline for nomination and application | NOMINATION First/Autumn semester: 31 May Second/Spring semester: 31 October Form for submitting nominations: https://forms.cloud.microsoft/pages/responsepage.aspx?id=p-khtNHk-0ux6O_maY-5e-iMyJnNGIFAiiWK98SRxSJURDM5RVBVVUdLTEtBMDY0RlpVNU8wQk5KTy4u&route=shorturl APPLICATION Autumn semester: 15 July Spring semester: 30 November |
Medical assistance | Health insurance: https://welcome.upr.si/student/prepare/health-insurance/ Health service: https://welcome.upr.si/student/live/health-services/ |
Cost of living | The estimated monthly living cost amount to approximately 650 EUR. For more details: https://welcome.upr.si/student/prepare/living-costs/ For subsidised meals: https://welcome.upr.si/student/live/subsidised-food/ |
Transport connections of the university |
Name of the institution: Jean Monnet University
Link to Fact Sheet | |
Academic calendar 2026-27 | First semester: Start of semester: 1st September 2026 Holidays: Second semester: Start of semester: 4th January 2027 Holidays: – Winter holidays: 21th February to 28th February 2027 -Spring holidays: 18th April to 25th April 2027 *Depending on the faculty |
Course catalogue | |
Language requirements | The main language of instruction for undergraduate studies is French. |
Modules in English | Update coming soon |
Accommodation service | Accomodation: presentation Accomodation: Online platform |
Deadline for nomination and application | Nomination of incoming students:
Please register the nominations here: Applications:
Students are contacted directly by our office upon receipt of their nomination. Contact: erasmus-mob@univ-st-etienne.fr |
International student support service | Students Welcome Desk |
Medical assistance | |
Contact Centre for Studies and Disability |
https://www.univ-st-etienne.fr/en/campus-life/inclusion.html https://www.univ-st-etienne.fr/fr/vie-de-campus/etudes-et-handicap.html |
Cost of living | |
Transport connections of the university |
https://bienvenuealujm.univ-st-etienne.fr/fr/mon-quotidien/me-deplacer/transport-en-commun-stas.html https://www.univ-st-etienne.fr/en/campus-life/daily-life/getting-around.html |
Name of the institution: Universidade Católica Portuguesa, Portugal
Link to Fact Sheet | https://www.ucp.pt/internationalinternational-profile/institutional-fact-sheet |
Academic calendar 23/24 | https://www.ucp.pt/sites/default/files/2023-10/Calend%C3%A1rio%20acad%C3%A9mico%202023_2024_V2.pdf |
Course catalogue | https://www.ucp.pt/education/undergraduate https://www.ucp.pt/educationprogrammes/integrated-masters |
Language requirements | specific information on each school website |
Modules in English | specific information on each school website |
Accommodation service | Lisboa campus – specific information on each school website Porto campus – https://www.mri.porto.ucp.pt/en/InternationalAdmissions/What-to-study/Accommodation Braga – International Relations Office |mjpb@ucp.pt Viseu – International Relations Office | mluz@ucp.pt |
Call for applications | specific information on each school website Porto Campus: https://www.mri.porto.ucp.pt/en/Incoming/Erasmus-Cooperation-Agreement |
Deadline for nomination and application | specific information on each school website Porto Campus – https://www.mri.porto.ucp.pt/en/Incoming/Erasmus-Cooperation-Agreement |
Medical assistance | – European Health Insurance Card – School Insurance – Private health insurance is recommended |
Cost of living | Students can spend an average of €750/€850 per month. |
Transport connections of the university | Lisboa Airport Bus: 764|755|768 Metro: Cidade Universitária |Laranjeiras |Jardim Zoológico Train: Estação de Sete Rios GPS N 38º 44′ 51,11” W 9º 10′ 1,84”
Porto Airport Bus: 200 |203|204|207
Braga and Viseu: train and bus
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